Companies

Use the Companies section to create, edit or delete companies, view employees assigned to each company, and payroll categories applied for each company.  

1. On the PRPay Data Entry menu, click Companies to view or enter all the necessary information for each company. The Companies window will appear displaying a list of all companies you track payroll for in PRPay.

Menu Bar options:

Click File on the toolbar menu to display the options available:

• New Company - shows blank fields to add a new company to PRPay.
• Save Changes - saves changes made when creating or editing a company.
• Abandon Changes - when creating or editing a company, exits the company you are creating without making changes.
• Delete Company - deletes the company currently displayed.
• Print Cover Letter - prints a cover letter for the completed quarterly reports to be sent to your customers. (Go to Preferences to edit the cover letter.)
• Print Company List - prints a list of your companies in PRPay including their EIN number and the amount of employees each one has.
• Close - closes the Companies window.

The Companies screen displays the following sections according to the tab selected:

• Company
• View Employees
• Payroll Categories

2. When the Company tab is selected, click a company to view its information in the bottom pane of the window. This is the easiest way to switch from one company to another.

The Companies screen displays the following sections according to the tab selected:

• Information - enter general information of the company
• Quarterly - enter required information to complete the 941, 499 R 1B Withholding, Local Unemployment and Disability, and the Local Chauffeur's Insurance
• W-2 - enter control numbers provided by Hacienda to create Forms W-2 and W-2c
• Annual - enter required information to create the 944, FUTA, W-2s, 943PR, CFSE Report, and the Christmas Bonus
• Informative - enter required information to create 480s
• Misc. - enter additional information about the company
• Sales Tax - enter Sales Tax registration number

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